Important Information for Parents/ Guardians/ Carers Concerning the College’s Induction Day and arrangements for learners from the 1st September 2020
As we commence the academic year 2020/21 we are delighted that your son/daughter has accepted an offer to study at Pembrokeshire College.
They will already have received an email containing details about their start date; the six week assessment period; the measures that have been put in place for COVID-19; and what they will need to do if they are travelling on College transport.
We have included other key information in this document for your information.
The Refectory and the College shop will be open on a Grab & Go basis.
It is also important that learners arrive ready to study, with a notepad, pens and a laptop (if they have one).
What happens on Induction Day?
Learners should arrive at the College by 8:45am, College staff will be on hand to show them where they need to go.
On their Induction Day learners will get to meet their tutors, support staff and the other learners on their course. They will find out more about the course content as well as their timetable for term 1 and how their course will be assessed. Their timetables will be available on Moodle, please encourage your son/daughter to share their timetable with you.
Learners will also be shown how to access and use the College’s learning platforms including Moodle and Big Blue Button (BBB). As part of their learning programme learners will need to access these platforms from home for their working from home days indicated on their timetable.
Learners will be shown how to access their learner profile which will be kept up to date with their targets and progress. Please encourage them to share this with you so you can see how they are doing.
Due to COVID-19, social distancing restrictions will be in place. During Term 1, learners’ timetables will be a combination of face-to-face sessions in the College, and live online learning from home.
These sessions will be monitored for attendance in the same way as face-to-face sessions and non-attendance would affect any EMA/WGLG payments.
Depending on a learner’s course they will be expected to attend either one or two full days in the College. During their Induction Day they will find out which day(s) they will be in College. To accommodate all sessions the College day will now run from 9am-5pm. This will be reviewed by the College at October half term.
In order to maintain social distancing, each course group will be a ‘bubble’ and the learners will stay within that group throughout the day. When moving between classes learners will need to maintain a two-metre distance from other groups moving around the College and wear a face mask or covering (unless there is an evidenced medical reason not to do so).
If learners feel unwell, or if anyone in your household is showing COVID-19 symptoms, learners should not attend the College but report their absence by 9.30am by ringing the absence line on 01437 753 199; or emailing: email@example.com or use the MyDay Student Hwb which they can download onto their phone.
If learners are unwell and are not able to attend an online session, absence should also be reported in this way.
Should a learner feel unwell whilst in college, then the College will contact a parent, carer or guardian to come and collect the learner from the College premises.
Please refer to the attached social distancing and key information document.
If learners are using College transport their bus pass will be produced during the first few weeks of term. During this time the drivers will allow learners on the bus without a bus pass.
From the 1st September 2020 the wearing of a face mask/covering will be mandatory on College transport. Please note that the bus drivers will refuse to take on board any learner not wearing a face mask.
Please click here for the bus timetable.
If there are any queries about special transport please email Emma Jones, Learning Support and Equality Manager on firstname.lastname@example.org
The College has a Disciplinary Policy which is available on the College website under policies.
All College learners enrolling at the College are confirming on enrolment that they agree to abide by this Policy. Parents, Carers or Guardians of under 18-year-old learners will be informed of any matters concerning their son/daughter which are being dealt with under this Policy.
Please contact the Safeguarding Team on 07813 546 695 or email email@example.com if you have any queries or questions.
Safeguarding, Health Care Plans and Health Survey
The College takes very seriously its safeguarding responsibilities. The College’s Designated Senior Safeguarding Lead is Maxine Thomas. The team can be contacted via: firstname.lastname@example.org or via the safeguarding mobile: 07813 546 695.
The College is an Operation Encompass College and as such does receive notifications of domestic abuse.
The College Nurse will be in contact with parents, carers or guardians where a learner has disclosed that they may need a Health Care Plan. If a learner is contacted by the College Nurse to complete a Health Care Plan this must be done immediately and returned to the College via the email@example.com email within 48 hours of receipt.
All learners entering the College will need to complete a Health Survey. Please contact the Safeguarding Team on 07813 546 695 or email: firstname.lastname@example.org if you have any queries or questions.
Additional Learning Needs
If you have any queries about your son or daughter’s additional learning needs then please email Sian Thompson Head of Inclusion at email@example.com
There are several funding options available depending on your circumstances. All information and application forms are available to download from the College website: www.pembrokeshire.ac.uk/finance6
For further help or advice, please contact our Student Finance Support team at: firstname.lastname@example.org or telephone 01437 753 134. The Student Finance office is located on the Haverfordwest Main Campus Room G5.1 and will be open during College opening hours.
Any other questions
If you have any questions or queries about your son or daughter’s attending college then please do not hesitate to contact email@example.com
An individual letter with more detailed information will be sent directly to you at the end of the enrolment and induction period.
28 August 2020