The purpose of the Fee Policy is to outline the approach to the charging of tuition and associated fees to students and users of College services for the Academic Year. Below are key points to view full document please click here.
Contact our Finance Team:
In accordance with the Learning and Skills Act 2000 (the Act), Pembrokeshire College has a duty through Welsh Government (WG) to secure:
- The provision of proper facilities for; Education suitable to the requirements of persons who are above compulsory age but have not attained the age of 19;
- The provision of reasonable facilities for; Education suitable to the requirements of persons who have attained the age of 19 and associated training and organised leisure time as defined in the Act.
In so doing, Pembrokeshire College will seek to provide a schedule of fees and concessions which will encourage participation and inclusion in education and training, whilst ensuring that the College protects its assets, makes best use of public funds, and ensures financial security.
Fees will be reviewed annually and are available on the College website.
The College reserves the right to refuse admission to a prospective student who has outstanding debt to the College for whatsoever reason.
Any student who enrols on a College course and subsequently fails to make payment will be subject to disciplinary action as contained in the College’s disciplinary policy.
The College reserves the right to pass on any overdue debt to a third party debt collection agency.
As part of Government Guidance as a result of the COVID 19 pandemic, Pembrokeshire College will use a blended learning approach for delivery of education by combining remote learning along with some traditional classroom, workshop or workplace learning sessions.
Remote learning is where the student and the educator (Pembrokeshire College), or information source, are not physically present in a traditional classroom environment. Information is relayed through technology, such as discussion boards, video conferencing and online assessments. Any fees charged by Pembrokeshire College are calculated on a blended learning approach and are therefore payable inline with this Fee Policy. Further information on delivery of individual courses can be obtained through the admissions/enrolment process.
All full-time Further Education courses will be provided free of charge to home and EU students. Associated registration and/or examination fees will not be charged to students for their first sitting. However, resits will be charged at their relevant fees (see Section 5 of Fee Policy).
Learners under the age of 19 on 31st August, who are pursuing part time courses that are supported with funding provided by DfES, Welsh Government, will not be charged tuition fees and will only be charged for any associated registration or examination fees. Resits will also be charged at their relevant fees (see Section 4 of Fee Policy).
Higher Education (HE) Learners wishing to undertake an additional part-time Further Educational course alongside their HE studies will be charged the fees in full.
Where course duration is greater than one year, then fees will apply in each academic year.
The College will accept instalment payments for courses where the fees are in excess of £400, provided a payment plan has been agreed on or before course enrolment.
The College will, in some instances, provide part-time courses free of charge or, at a subsidised rate to encourage maximum participation.
All full-time Further Education students will be charged an annual enrolment fee of £30. This is to register the student as a learner at Pembrokeshire College. This fee includes a £9 print allowance for the academic year, and entitles the student admission onto the College campus, FREE access to all Microsoft packages, internet access and a personal email account as well as use of College learning resources and the refectory.
Materials and consumables: A workshop fee is applied to courses where materials and consumables are necessary to assist students’ learning. The cost is course dependant. However, students will not be charged any more than £145 per academic year.
The College will deliver commercial courses to individuals and employers.
The College must ensure that it does not use Welsh Government funds for, or to support the delivery of, the following provision:
- Training for employed learners over the age of 19, which is commissioned by an employer and is delivered over a period of 5 days or less, which either:
- Employers need to provide evidence to ensure their workforce (where aged 19 and over) complies with statutory requirements, or individuals are required by law to undertake to be able to do their job.
From time to time the WG will make funds available to support employed learners wishing to upskill. Please check with the College for individual terms and conditions of these funds.
Tuition fees for Full & Part-time HE courses will be set in agreement with the University which validates the programmes for home and EU students.
Work-based Learning candidates can be funded by the following methods:
- Pembrokeshire College sponsored students will be enrolled and provided with free tuition, registration and examinations.
- Technical Certificate – When the College delivers Technical Certificate training to another provider’s sponsored students, the provider must confirm the basis for funding. If the provider agrees that the College should claim on the College’s funding return, then the provider must ensure it does not enter the student data onto its own funding record.
Fees for online commercial delivery are reviewed annually and are set on a full cost recovery basis.
Fees are published on the Pembrokeshire College LearnOnline website.
Fees for online commercial delivery can be paid at time of enrolment through the College online payment provider.
Access to learning materials will be given when payment has been confirmed.
Instalment payment options may be available on some courses. A payment plan would be completed in conjunction with the Finance Department. Failure to adhere to an agreed payment plan will result in online access being withdrawn.
Once purchase has been made there is a 14 day cooling off period. You can end this agreement by emailing firstname.lastname@example.org within 14 days of the start date and receive a refund unless the pupil or purchasing organisation accesses the website and uses the services during the cooling off period.
Refunds and Course
- Course cancellation by College – Full refund
- Student who has pre-booked cancels giving 14 days or greater notice – Full refund
- Student who has pre-booked cancels giving less than 14 days notice – Refund less £25 admin charge
- Student who attends up to and including fourth session only (course greater than four sessions) – Credit note less £25 enrolment charge
- Student who withdraws after first four sessions (course duration greater than four sessions) – No refund
The College reserves the right to cancel courses.
The above assumes payment of tuition fees have been made in full.
The FE refund note will also apply to NVQ students; however, they will also be liable for registration fees if the College has already paid registration fees.
- Course (Online and LiveSchool) cancellation by College – Full refund
- Online and LiveSchool course cancelled by student (or purchasing organisation) within 14 days cooling off period, and no access has been made to the course or online account, course textbooks must be returned – Full refund
- Online course cancelled by student (or purchasing organisation) within 14 days after commencement, and has accessed the course or online account – 75% refund
- Online course cancelled by student (or purchasing organisation) 15 days or more after commencement – No refund
- LiveSchool (Live Online Course) cancelled by student (or purchasing organisation) 14 days prior to start date – 75% refund
- LiveSchool (Live Online Course) cancelled by student (or purchasing organisation) less than 14 days prior to start date – No refund
- Intensive Practical Workshop element of A-level Bundle cancelled by student (or purchasing organisation) within 30 days of booking and greater than 90 days before workshop – Full refund
- Intensive Practical Workshop element of A-level Bundle cancelled by student (or purchasing organisation) 90 days prior to start date – 75% refund minus £25 admin fee
- Intensive Practical Workshop element of A-level Bundle cancelled by student (or purchasing organisation) less than 90 days prior to start date – No refund
- Course cancellation by College or student withdraws before start of course – No fees due
- Student who is in attendance on day one of term one but withdraws before the end of the first term – 25% of course fees due (via student loan where applicable)
- Student who is in attendance on day one of term two but withdraws before the end of the second term – 50% of course fees due (via student loan where applicable)
- Student who is in attendance on day one of term three but withdraws before the end of the third term – 100% of course fees due (via student loan where applicable)
In the case of students who are paying their own fees the above ruling will also apply.
- Course cancellation by College or student withdraws before start of course – No fees due
- Student who is in attendance on day one of term one but withdraws before 31 December – 25% of course fees due
- Student who withdraws between 01 January and 24 April – 50% of course fees due
- Student who withdraws on or after 25 April – 100% of course fees due